Office Manager, Salvus Center, Inc.

Job Description

Job Summary

• The Office Manager supervises and coordinates the daily business office operations and medical office procedures of the clinic and works closely with the Medical Provider and the President/CEO to fulfill the missional visioning of the Salvus Center to provide high quality primary healthcare to the working uninsured of Sumner County.

Job Responsibilities

           The Office Manager’s responsibilities and core competencies include, but are not limited to:

• Possess strong verbal, written and interpersonal communication skills, and time management and prioritization skills to effectively multi-task in a fast-paced environment
• Supervise and coordinate care coordination team of medical support staff, receptionist/scheduler, referral specialist/intake coordinator and administrative volunteers.
• Proficient in Quickbooks to manage accounts payable, accounts receivable, payroll and benefits; reconcile monthly bank statements; and participate in the preparation and completion of the annual audit.
• Proficient in and serve as the point of contact for eClinicalWorks and Meditech EMR’s including employee training and support tickets, continually monitoring for efficiency and efficacy.
• Communicate with patients and providers regarding treatment plans, care coordination, and relaying provider instructions to the patient.
• Schedule outpatient testing, referrals and surgeries and develop patient payment arrangements as needed
• Coordinate and maintain compliance with state healthcare regulations, licensure, and medical and facility insurance.
• Maintain staff HR records and compliance including new employee paperwork, computer access, background checks, annual performance review and credentialing as appropriate per legal and HIPAA requirements.
• Develop and conduct onboarding and training for care coordination team
• Oversight of annual update of patient demographic, qualification and financial documentation during patient appointment registration.
• Demonstrate strong telephone etiquette, answer telephone calls and direct calls to appropriate care coordination team members.
• Facilitate and monitor building maintenance, repairs and professional cleaning.

Additional Information

Founded in 2006, Salvus Center, Inc., is a 501 (c)3 non-profit, faith-based, primary care health clinic committed to the biblical imperative to help those in need achieve wholeness, wellness and healing.

Salvus Center is an active member of the community, a United Way Agency Partner, a recipient of Memorial Foundation and HCA Grant Funding among over 20 others, and a member of the Tennessee Charitable Care Network and the Safety Net Consortium of Middle Tennessee.

Benefits for full time employees Include:

• Paid Time Off
• Paid Holidays
• Sick Leave
• Life Insurance
• Health Insurance
• Dental Insurance (optional)
• Supplemental Insurance (optional)
• Vision (optional)
• Retirement Savings — 401k Plan (after 2 years)

Salary is commiserate with experience.

How to Apply

Please submit cover letter and resume’ to Jennifer Flanagan, President/CEO at jflangan@salvuscenter.org.